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Project Manager to the EVP/COO

Requisition Number:  3115
Pay Rate:  76,025

Houston, TX, US

Category:  Operations

Basic Function

Serves as the key contact for the Executive Vice President and Chief Operating Officer for various department projects, initiatives and other special projects assigned by the EVP.  Keeps abreast and maintains all projects and initiative information such as current status, milestones, issues, scheduling, etc. for communication to the EVP.   Maintains department tracking, follow-up, status and reporting of various project, tasks, initiatives and inquires on behalf of the EVP. Maintains contact with EVP’s direct reports and subject matter experts as needed.  Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures.

Responsibilities and Specific Duties

  • Responsible for serving as key contact for the EVP & COO within the department on various projects and initiatives.
  • Responsible for coordination of special projects/tasks/initiatives that require input and cooperation of multiple departments to ensure that objectives are met and to keep EVP & COO and appropriate staff informed of targets and goals.  
  • Responsible for development and management of a database for all department projects and requested items/tasks with status and close out of each including project dates and item due dates.
  • Responsible for the tracking, follow-up and reporting of activities and inquiries requested of any area of the EVP & COO.
  • Maintains lines of communication and supports the interaction and flow of business between the EVP & COO and department staff, as well as other METRO departments.
  • Maintains continuity of department projects and initiatives by documenting and communicating needed actions to EVP and respective project teams.
  • Collaborates with subject matter experts and project managers to maintain project life span data and provides support of various projects from beginning to final approval. 
  • Follows up with changes and delays as needed with the EVP & COO and appropriate staff.
  • Attends meetings, provides summaries of key discussion items, publishes action items with corresponding responsibility assignments for tracking of follow-through and completion.
  • Works with internal subject matter experts for each project/task/initiative and may support one or more project teams.  
  • Coordinates with internal department lead to review and update the annual goals and objectives of the EVP & COO for reporting to the President & CEO.
  • Assists the EVP in gathering information to make executive decisions and to respond appropriately to questions and requests.
  • Assists the EVP in the completion of follow-up actions on critical priorities and commitments.
  • Coordinates with internal staff on the preparation of various documents and assessments for decisions, initiatives, campaigns, and programs warranting the EVP's guidance, direction and/or approval.
  • Coordinates, assists, and provides guidance as needed to the EVP and department staff in preparation of internal and external presentations.
  • Assist as needed in the coordination of correspondence flow in and out of the EVP’s office to ensure prompt, courteous and accurate replies.
  • Serves as the Board Office department liaison for the EVP & COO to collect, review, modify, and submit board related items on behalf of the department.
  • Communicates relevant Board Office information (deadlines, meetings, expectations, requests, etc.) to the EVP’s direct reports for handling or delegation.
  • Ensures interdepartmental due dates and review meetings are scheduled with the EVP and internal staff for the department's monthly board and committee agenda items.
  • Maintains list of active board items (briefings and actions) for the EVP and works with the EVP’s direct reports to see these items to completion.
  • Attends all board related meetings or arranges a back-up.
  • Provides excellent customer service to METRO internal and external customers.
  • Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.
  • Performs other job-related duties as assigned.

Education Requirement

Bachelor’s degree in Business Administration, Public Administration or related field preferred.

Years & Experience Required

Minimum of six (6) years of administrative/project management experience.

Knowledge & Skills Required

Ability to function in a rapidly changing working environment.  Excellent writing skills, effective communication (written and verbal) skills.  Strong organizational and time management skills.   Analytical skills with the ability to exercise sound judgement and problem resolution. Ability to coordinate, obtain and compile information from various departments and levels of management.  Proficient knowledge of PC’s and related software; advanced proficiency with Microsoft Office suite; Access, Outlook, Excel, Word and PowerPoint. 

Additional Information

The Metropolitan Transit Authority of Harris County, Texas has a zero tolerance drug and alcohol policy for all employees. All internal and external applicants will be required to undergo drug testing before employment and will be subject to further drug and/or alcohol testing throughout their employment.

Further, employees who perform safety-sensitive functions will submit to drug and/or alcohol testing in accordance to the Department of Transportation (DOT) and the Federal Transit Administration (FTA) regulatory requirements.

We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, sex, national origin, veteran status, genetic information or disability.

Nearest Major Market: Houston

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