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Legal Secretary

Requisition Number:  3366
Pay Rate:  PGR9

Houston, TX, US

Category:  Administration

Basic Function

Provides all necessary secretarial and administrative support to the Attorneys and the Office of the General Counsel.  Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures. 

Responsibilities and Specific Duties

  • Develops and maintains the necessary organizational procedures to track workflow, tasks, and responsibilities. Maintains strict confidentiality of legal matters. 
  • Composes and types legal documents, correspondence, memos, letters, forms, reports, etc.  Opens, screens, processes, and distributes mail, answers, screens, and directs telephone calls, orders materials and supplies, other general administrative/secretarial duties. 
  • Upon instruction, posts public meeting notices.  
  • Logs incoming lawsuits and maintains spreadsheets tracking case openings, closings, and statistics.  
  • Coordinates appointments, meetings, and calendars for the attorneys. 
  • Organizes and maintains computer and paper files and maintains electronic files of attorney work product as needed by attorney. 
  • Arranges for the filing of legal documents with the courts and/or administrative agencies. 
  • Reviews billings/invoices and processes them for payment or reimbursement. 
  • Maintains record retention schedule and monitors compliance. Arranges for timely destruction of documents and logs according to METRO’s Retention Program. 
  • Participates in projects as assigned with other Departmental staff.  
  • Communicates with individuals and entities outside the Office of General Counsel (both within and outside of METRO) regarding legal and administrative matters.  
  • Develop and implement organizational systems, procedures, and methodologies to increase the effectiveness and efficiency of the Department as a whole.    
  • Provides excellent customer service to METRO internal and external customers. 
  • Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.  
  • Performs other job-related duties as assigned. 

Education Requirement

High school or GED is required.  Additional specialized legal training and/or college coursework. 

Years & Experience Required

Minimum seven (7) general secretarial experience to include four (4) years working with litigation cases.  Experience in a legal environment preferred. 

Knowledge & Skills Required

Strong proficiency with Personal Computers and Microsoft Office specifically Excel, Word, and calendaring in Microsoft Outlook.  Knowledge of legal terminology and general office procedures.  Excellent communication (written and verbal) skills.   Accurate typing skills, typing of 60-65 wpm preferred.   Writing sample will be requested (brief professional letter or memo, with sensitive or privileged information redacted, if necessary). 

Additional Information

The Metropolitan Transit Authority of Harris County, Texas has a zero-tolerance drug and alcohol policy for all employees. All internal and external applicants will be required to undergo drug testing before employment and will be subject to further drug and/or alcohol testing throughout their employment.

Further, employees who perform safety-sensitive functions will submit to drug and/or alcohol testing in accordance to the Department of Transportation (DOT) and the Federal Transit Administration (FTA) regulatory requirements.

We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, sex, national origin, veteran status, genetic information or disability.

Nearest Major Market: Houston

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