Executive Assistant (Asst Chief)

Basic Function

Provides intermediate and some advanced administrative duties for Assistant Chief of Police and staff.  Performs duties in a safe, efficient manner and in compliance with applicable rules and safety procedures.

Responsibilities and Specific Duties

• May compose correspondence, memos, letters, and reports.
• Answers phones, screens telephone calls and takes messages.  Directs callers to appropriate person or provides information to routine inquiries.
• Receives and directs visitors.
• Maintains calendar, coordinates and schedules appointments and meetings.
• Opens; sorts and prioritizes mail.
• Processes and maintains general office requests.
• Maintains general and division personnel files and records, according to METRO’s file retention program.
• Handles inventory and ordering of all standard and specialty office supplies.
• Handles travel arrangements and expense reports for Director.
• Maintains expense report files.
• Assists in organizing, and compiling facts and figures used to develop division operating budget; and tracks and maintains operating budget, has some responsibility for developing or administering a budget.
• Provides excellent customer service to METRO internal and external customers.
• Applies SMS (Safety Management System) methods and principles in daily routine and supports all aspects of the agency’s Public Transportation Agency Safety Plan (PTASP).
• Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.
• Performs other job-related duties as assigned.
  Pay Range: $45,000 - $56,700

Education Requirement

High school diploma or G.E.D required.

Years & Experience Required

Minimum three (3) years progressive administrative support experience.

Knowledge & Skills Required

Working knowledge of Word and Excel (Microsoft Office). Good organizational skills.  Excellent verbal and written communication skills. Ability to maintain confidentiality of sensitive information and/or data. Accurate typing skills: typing 60-65 wpm preferred.

Additional Information

The Metropolitan Transit Authority of Harris County, Texas has a zero tolerance drug and alcohol policy for all employees. All internal and external applicants will be required to undergo drug testing before employment and will be subject to further drug and/or alcohol testing throughout their employment.

Further, employees who perform safety-sensitive functions will submit to drug and/or alcohol testing in accordance to the Department of Transportation (DOT) and the Federal Transit Administration (FTA) regulatory requirements.

We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, sex, national origin, veteran status, genetic information or disability.