Drug and Alcohol Program Assistant

Requisition Number:  6213
Pay Rate:  GR07

Houston, TX, US

Category:  Public Safety

Basic Function

Assist in day-to-day records administration and management of the Department of Transportation (DOT) Drug and Alcohol Program and DOT Recertification medical examinations as required by federal and state regulations to ensure current and accurate records.   Core functions include FTA Records Management of all testing and recertification medical exam documents in accordance with FTA and METRO’s records management guidelines and procedures.  Assists in all technical work and with internal/external audits and maintains current records of all DOT tests in a confidential manner.  Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures.

Responsibilities and Specific Duties

  • Responsible for ensuring all drug and alcohol results, control, and custody forms (CCFs) and alcohol test forms (ATFs) are properly completed and entered in the drug and alcohol data base on a weekly basis. 
  • Opens, sorts, and distributes incoming correspondence, including faxes and emails
  • Maintains weekly reasons for not testing documents; keep contact with facilities to ensure documents are submitted in a timely manner. 
  • Retrieves and matches drug and alcohol testing results with chain of custody forms for all testing categories daily.
  • Retrieves information from the filing system when requested.
  • Assists with gathering and preparing monthly Drug and Alcohol Program Statistical reports. 
  • Reviews testing documents and corrects any irregularities discovered throughout the records conciliation process. Maintains a monthly deficiency report identifying errors and corrective action taken.
  • Answers drug and alcohol hotline during business hours; provides employees with documents and information in a timely manner.
  • Receives, prepares, and coordinates documents for legal cases and human resources unemployment hearings; maintain proper files for requested and submitted documents in accordance with FTA regulations.      
  • Maintains Drug and Alcohol Program Supervisor Training logs for FTA compliance along with training presentations.  
  • Provides excellent customer service to METRO internal and external customers.
  • Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.
  • Performs other job-related duties as assigned.

Education Requirement

High School Diploma or GED is required.  Associates degree in Business Administration, Human Resources, or related degree preferred.

Years & Experience Required

Minimum five (5) years’ experience of working in an administrative support function, to include one (1) year experience document/records management. 

Knowledge & Skills Required

Good communications (written/verbal) and interpersonal skills.  Methodical and highly organized. Good critical thinking, analytical and good organizational skills.  IT literate with experience of using databases, Microsoft Office (Word, Outlook, Excel) and other computerized systems. A multi-tasker, able to work independently to prioritize requirements and juggle an everchanging workload, and the ability to stay calm in a busy environment.

Additional Information

The Metropolitan Transit Authority of Harris County, Texas has a zero tolerance drug and alcohol policy for all employees. All internal and external applicants will be required to undergo drug testing before employment and will be subject to further drug and/or alcohol testing throughout their employment.

Further, employees who perform safety-sensitive functions will submit to drug and/or alcohol testing in accordance to the Department of Transportation (DOT) and the Federal Transit Administration (FTA) regulatory requirements.

We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, sex, national origin, veteran status, genetic information or disability.

Nearest Major Market: Houston