Contracts Administrator II

Requisition Number:  5365
Pay Rate:  GR11
Location: 

Houston, TX, US

Category:  Administration
Description: 

Basic Function

Responsible for the acquisition of materials, equipment, services and construction by means of competitively bid and negotiated contracts and purchase orders. Prepares procurement plans, bid, proposals, procurement summaries, contracts and modification documents. Negotiates contracts and modifications. Reviews statements of work, scope of services, and specification documents to determine if information is adequate for purchase. Administers contracts, including contractor and METRO compliance and termination actions for default or METRO convenience.  Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures.

Responsibilities and Specific Duties

  • Contracts for supplies, equipment, services and construction at the most favorable price/cost to METRO consistent with established Federal, State, and local bid and proposal procedures.
  • Recommends the award of contracts and prepares supporting files.
  • Prepares request for proposals, invitations for bids and contract documents.
  • Conducts pre-solicitation and pre-proposal conferences, bid openings and pre-performance meetings.
  • Issues bid amendments and contract modifications.
  • Uses cost/price analysis to determine acceptable prices.
  • Obtains technical specification from requiring departments and assists in writing when necessary.
  • Responsible for pre-contract planning functions and preparation of related bid documents for assigned procurements.
  • Performs post-award contract administration as necessary.
  • Monitors the performance of contractors for compliance with requirements.
  • Responsible for properly closing each assigned contract at the appropriate time.
  • Assigned to progressively more complex assignments.
  • Implements and tests new procurement software as required.
  • Prepares reports as necessary.
  • Prepares monthly statement for P-Card charges.
  • Maintains current certificates of insurance.
  • Provides excellent customer service to METRO internal and external customers.
  • Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.
  • Performs other job-related duties as assigned.

Education Requirement

High school diploma or GED is required.  Bachelors’ degree in Business Administration or related field is preferred.

Years & Experience Required

Minimum five (5) years contracts experience, including two (2) years contracts administration.

Knowledge & Skills Required

Good working knowledge of contracts and contracting practices, uniform commercial codes, state law and emphasis on federal procedures required. Good human relations skills; strong written/verbal, analytical and organization skills required. Ability to achieve positive working relationships with METRO departments. Knowledge of Supply Chain Management; knowledge of PC’s and related software; Microsoft Office; Oracle Purchasing; PRISM; and Contract Administration. Proficiency in SAP Supply Chain and Purchasing. Supply Chain/Procurement certification desired.
 

Additional Information

The Metropolitan Transit Authority of Harris County, Texas has a zero tolerance drug and alcohol policy for all employees. All internal and external applicants will be required to undergo drug testing before employment and will be subject to further drug and/or alcohol testing throughout their employment.

 

Further, employees who perform safety-sensitive functions will submit to drug and/or alcohol testing in accordance to the Department of Transportation (DOT) and the Federal Transit Administration (FTA) regulatory requirements.

 

We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, sex, national origin, veteran status, genetic information or disability.


Nearest Major Market: Houston