Contract Administrator II

Basic Function

Responsible for performing contract administration activities including soliciting the services of independent contractors, ensuring clear and concise contract language, evaluating bids and proposals, negotiating terms and conditions, contract modifications. Reviews statements of work Process and execute purchase order/task order accordingly. Reviews statements of work, scope of services, and specification documents to determine if information is adequate for purchase. Performs duties in a safe, efficient manner and in compliance with applicable rules and safety procedures.

Responsibilities and Specific Duties

• Contracts for supplies, equipment, services, and construction at the most favorable price/cost to METRO consistent with established Federal, State, and Local Bid and Proposal procedures.
• Prepares Solicitation for various procurement types (i.e., professional services, construction, IT, benefits, and/or general services).
• Analyzes Bid/Proposal.
• Recommends the award of contracts and prepares supporting files.
• Conducts pre-solicitation and pre-proposal conferences, bid openings and pre-performance meetings.
• Conducts interviews with Technical Evaluation Committee (TEC) for contract selection.
• Issues bid amendments and contract modifications.
• Uses cost/price analysis to determine acceptable prices.
• Obtains technical specifications from requiring departments and assists in writing when necessary.
• Responsible for pre-contract planning functions and preparation of related bid documents for assigned procurements.
• Assists new vendors/contractors with process requirements.
• Performs post-award contract administration as necessary.
• Monitors the performance of contractors for compliance with requirements.
• Responsible for properly closing each assigned contract at the appropriate time.
• Assigned to progressively more complex assignments.
• Implements and tests new procurement software as required.
• Prepares reports as necessary.
• Prepares monthly statement for P-Card charges.
• Maintains current certificates of insurance.
• Provides excellent customer service to METRO internal and external customers.
• Applies SMS (Safety Management System) methods and principles in daily routine and supports all aspects of the agency’s Public Transportation Agency Safety Plan (PTASP).
• Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.
• Performs other job-related duties as assigned.

Education Requirement

High school diploma or GED is required. Bachelor’s degree in business administration or related field is preferred.

Years & Experience Required

Minimum five (5) years contracts experience, including two (2) years contracts administration.

Knowledge & Skills Required

Good working knowledge of contracts and contracting practices, uniform commercial codes, state law and emphasis on federal procedures required. Good interpersonal skills and strong communications (written/verbal), analytical and organization skills is required. Ability to achieve positive working relationships with METRO departments. Knowledge of Supply Chain Management; knowledge of PC’s and related software; Microsoft Office; and Contract Administration. Proficiency in SAP Ariba Supply Chain and Purchasing. Supply Chain/Procurement certification is preferred.

Additional Information

The Metropolitan Transit Authority of Harris County, Texas has a zero tolerance drug and alcohol policy for all employees. All internal and external applicants will be required to undergo drug testing before employment and will be subject to further drug and/or alcohol testing throughout their employment.

Further, employees who perform safety-sensitive functions will submit to drug and/or alcohol testing in accordance to the Department of Transportation (DOT) and the Federal Transit Administration (FTA) regulatory requirements.

We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, sex, national origin, veteran status, genetic information or disability.